Pending Registrations & Approvals

The registrar gatekeeping queue. Review self-registered faculty accounts, verify official DepEd credentials, assign permissions, and approve portal access.

Figure 3.4: Registrar Account Approvals Queue with applicant verification ledger

Queue Ledger Structure

👤 Applicant Details & ID

Displays the applicant's submitted full name, official DepEd email, Employee ID number, and uploaded profile image for identity verification.

🏷️ Role Assignment

Allows the administrator to define system access levels (e.g., Teacher, Classroom Adviser, Department Head, or Co-Admin) prior to approval.

⚡ Approve / Deny Actions

Approve grants instantaneous login access and provisions the teacher into the visual scheduler; Reject removes unverified or spam registrations.

How to Process New Registrations

1

Review Pending Applicants

When teachers self-register via the homepage login modal, their profiles appear in this queue with status Pending Verification.
2

Verify Institutional Credentials

Cross-reference the submitted Employee Number and DepEd Email against official school faculty records.
3

Set Role & Click Approve

Select their appropriate role in the Assign Role dropdown and click Approve. The teacher can immediately sign in to their account.

🛡️ Zero-Trust Gatekeeping: No self-registered user can access school data, attendance records, or student information until their account is explicitly approved by an authorized administrator in this queue.

💡 Queue Status: When all pending faculty registrations have been processed, the table displays "All caught up! No pending accounts to approve."

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